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Evidence Guide: PUACOM013B - Administer a local public safety group

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

PUACOM013B - Administer a local public safety group

What evidence can you provide to prove your understanding of each of the following citeria?

Manage administrative functions

  1. Administrative functions are scheduled and allocated to self or others to meet agreed deadlines
  2. Records are maintained in accordance with organisational standards
  3. Records are completed clearly, accurately and legibly
  4. Records are filed accurately and systematically
Administrative functions are scheduled and allocated to self or others to meet agreed deadlines

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Records are maintained in accordance with organisational standards

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Records are completed clearly, accurately and legibly

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Records are filed accurately and systematically

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Distributeorganisational information

  1. Information and instructions are communicated to others on an on-going basis
  2. Information is directed to the appropriate person(s)
  3. Communication is clear, unambiguous and relevant to the subject and target audience
Information and instructions are communicated to others on an on-going basis

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Information is directed to the appropriate person(s)

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Communication is clear, unambiguous and relevant to the subject and target audience

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Preparestrategic plans

  1. Strategic outcomes are established in the context of the organisation's direction
  2. Plans to meet the strategic outcomes are developed and implemented
  3. Strategic plans are regularly reviewed and updated to incorporate changing circumstances
Strategic outcomes are established in the context of the organisation's direction

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Plans to meet the strategic outcomes are developed and implemented

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Strategic plans are regularly reviewed and updated to incorporate changing circumstances

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Administer organisation finances

  1. A budget is prepared, taking into account local needs and funding limitations
  2. Budget is administered according to organisational financial policies and procedures
  3. Expenditure is controlled to meet budget outcomes
  4. Financial records are maintained according to organisational financial policies and procedures
  5. Standards of financial probity are adhered to
A budget is prepared, taking into account local needs and funding limitations

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Budget is administered according to organisational financial policies and procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Expenditure is controlled to meet budget outcomes

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Financial records are maintained according to organisational financial policies and procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Standards of financial probity are adhered to

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Arrange and conduct audits

  1. Financial audits are arranged in accordance with organisational standards
  2. Safety audits are periodically conducted in accordance with OH&S guidelines
  3. Equipment stocktakes are conducted in accordance with organisational standards
Financial audits are arranged in accordance with organisational standards

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Safety audits are periodically conducted in accordance with OH&S guidelines

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Equipment stocktakes are conducted in accordance with organisational standards

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Distribute organisational information

  1. Organisational information and instructions are communicated to others on an on-going basis.
  2. Information is directed to the appropriate person(s).
  3. Communication is clear, unambiguous and relevant to the subject and target audience.
Organisational information and instructions are communicated to others on an on-going basis.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Information is directed to the appropriate person(s).

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Communication is clear, unambiguous and relevant to the subject and target audience.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Prepare strategic plans

  1. Strategic outcomes are established in the context of the organisation's direction.
  2. Plans to meet the strategic outcomes are developed and implemented.
  3. Strategic plans are regularly reviewed and updated to incorporate changing circumstances.
Strategic outcomes are established in the context of the organisation's direction.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Plans to meet the strategic outcomes are developed and implemented.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Strategic plans are regularly reviewed and updated to incorporate changing circumstances.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

Critical aspects for assessment and evidence required to demonstrate competency in this unit

Assessment must confirm the ability to complete accurate records in a timely manner.

Consistency in performance

Competency should be demonstrated over time in a range of actual and/or simulated administrative contexts.

Context of and specific resources for assessment

Context of assessment

Competency should be assessed by observing an individual in an administrative role in the workplace.

Specific resources for assessment

There are no special resource requirements for this unit.

Required Skills and Knowledge

This describes the essential skills and knowledge and their level, required for this unit.

Required Skills

conduct equipment stocktakes

conduct safety audits

evaluate resource usage

interpret financial reports

monitor financial reports

monitor resource allocation and usage

operate a recognised filing system

plan activities and set priorities

prepare budgets

produce resource reports

write in clear, concise English

Required Knowledge

budget processes

equal employment opportunity legislation

legislative requirements and organisation's procedures for budget development and financial management

management information systems

occupational health and safety legislation

standard operating procedures (SOPs), policies and procedures

stock handling procedures

tools to keep records and produce resource reports

Range Statement

The Range Statement relates to the Unit of Competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording in the Performance Criteria is detailed below.

Administrative functions may include:

Preparing correspondence

Actioning requests for information

Authorising equipment requisitions and expenditure

Keeping records and collecting statistics

Records may include:

Planning and budget documents

Financial records

Operational records

Training records

Personal and personnel records

Stock and equipment records

Temporary loan books

Equipment usage records

Maintenance records

Project briefs

Inventories

Standard operating procedures

Reports and other documentation

Organisational standards may include:

Legislation including Audit Act

Finance regulations

Equal Employment Opportunity and Occupational Health and Safety legislation

Organisation's corporate and strategic plans

Organisation's financial and other resource management guidelines

Technology and data associated with management information systems

Organisational information may include:

Schedule of events

Training plans

Potential training opportunities

Policies and procedures

Administrative instructions and information bulletins

Strategic plans may relate to:

Training

Fundraising

Building

Maintenance

Recruiting

Membership retention

Community information

Public relations and profile

Financial records may include:

Cash books

Bank reconciliation

Sales tax records

Order books

Petty cash records

Budget papers

Fundraising and social club records